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Revision History |
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Date |
Description |
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1991 |
Initial Version |
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2001 - 2002 |
Version Two |
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2002 - 2003 |
Version Three |
SECTION I
PURPOSE
Section 1.01
A. The Tucson Swing Dance Club, hereinafter referred to as “Club”, is a non-profit organization established to promote West Coast Swing Dancing and to provide for its growth and development in the community and elsewhere using sound business/management decisions.
B. The Club’s purpose is to:
1. Provide a forum where members can regularly meet to learn, practice, develop, foster,
and otherwise enjoy West Coast Swing dancing.
2. Conduct classes to teach West Coast Swing Dancing and improve the standards of the
dance.
3. Promote the interest, support, and involvement of its members and the public in West
Coast Swing Dancing.
4. Hold dances, functions, and meetings on a regularly scheduled basis to increase
membership; maintain and expand the participation of members.
5. Join with other clubs in exchanging ideas, attending their conventions and functions,
fostering inter-club relationships and encouraging national recognition of Swing Dancing as unique American dance form.
6. Maintain a financial threshold that will provide for all Club functions and strive to
increase assets.
SECTION II
Section
2.01
A. The Club shall have four (4) classes of members:
1. Annual members
2. Honorary life members
3. Junior members
4. 24-Hour members
B. Rights, privileges, interests, and benefits of each member shall be equal, except as
may otherwise be provided in subsequent sections of these bylaws.
C. Annual members are designated paid up members in good standing. They are entitled to hold office and vote on any applicable Club matter as defined in Section III. Such members must meet the following criteria:
1. Have paid their annual dues in advance for a period of one year or longer, and
2. Be the age of sixteen (16) or over.
D. Honorary life members shall be those persons who have been awarded an honorary life membership by unanimous vote of the Board of Directors for exemplary service or for making a uniquely contribution for the benefit of the Club.
E. Junior members are not entitled to hold office or vote on Club matters. Junior members are:
1. Under the age of sixteen (16) and a dependent of a paid annual or honorary life
member and,
2. Permitted entry to Club functions only when accompanied by their parent member of legal guardian member.
3. Required to have concurrent membership with their parent member or legal guardian member, by pro-ration if necessary.
F. 24-Hour members are not entitled to hold office or vote on Club matters. They shall:
1. Have paid a one-time donation to a Club function, entitling them to attend that one event only
2. Have no other rights or privileges of membership.
Section
2.02
A. Members shall not have any personal interests or rights in any of the assets of the Club,
or in the use of it’s name. Neither shall they have any right of any kind to borrow, pledge, commit, hypothecate, or collateralize any of the assets of the Club, or to make loan or advances of any kind or nature in the name of or reference to the Club.
Section
2.03
A. Membership in the Club shall be non-assessable, non-transferable, and non-assignable.
B. No person shall hold more than one membership in the Club at any one time.
Section
2.04
A. Annual dues will be determined by the Board of Directors. Such dues shall be payable in advance, are non-refundable, and will be renewable each year on January 1, except as may be otherwise determined by the Board of Directors.
Section
2.05
A. Membership cards and number will be issued to Annual, Honorary Life, and Junior members.
Section
2.06
A. Membership in the Club may be terminated on the basis of any one of the following:
1. Upon receipt by the Board of Directors , a written resignation or renunciation of membership by the member.
2. Upon failure of the member to pay his/her annual dues within thirty (30) days following the due date thereof, provided that such member was advised of renewal by written announcement or notification of any kind. Persons whose membership had been terminated in this way shall deemed new members if they subsequently rejoin the Club after six (6) months. Payment of annual dues prior to the six (6) months will be retroactive to the original annual renewal date and will allow the member to retain their original membership number.
SECTION III
MEETINGS
Section
3.01
GENERAL:
A. All meetings held for the purpose of conducting Club business shall be open to all members. Meetings shall be announced and held at designated meeting places at times determined by the Board of Directors. An agenda will be prepared for all meetings. Minutes shall identify, by name and title, attending Board members and indicate the total numbers present.
B. Neither cumulative voting nor voting by proxy shall be permitted, and no single vote shall be split into fractional votes, except as otherwise provided for in these Bylaws.
C. Meetings shall be governed by the current edition of Robert’s Rules of Order, insofar as such Rules are not inconsistent or in conflict with these Bylaws, the Articles of Incorporation, or with ordinances of laws of the City, County, State, or Federal Government.
Section
3.02
CLUB OFFICER NOMINATION MEETING:
A. A nomination meeting of the Club members shall be held no later than February 1st of each year for the purpose of nominating the officers for the subsequent year. Date, time, and place of the meeting shall be determined by the Board of Directors. Give notice to the members at least seven (7) days prior to the meeting.
MEMBERSHIP ANNUAL MEETINGS:
A. An Annual Meeting for the purpose of electing officers will be held no later than the third week in April each year at a time, date, and place to be determined by the Board of Directors. At least seven (7) days prior notice shall be given members of the meeting.
B. No nomination may be made from the floor at the Annual Meeting, but provisions will be made for write-in candidates on the ballot.
C. Other business, which may be introduced by members at the Annual Meeting may be transacted at that meeting, only as determined by the President.
D. Twenty percent (20%) of the annual membership of the Club shall constitute a quorum and no business shall be transacted at the meeting in the absence of a quorum.
Section
3.04
MEMBERSHIP SPECIAL MEETINGS:
A. Special meetings of the membership shall be convened as necessary by resolution of the Board of Directors, or upon a petition from members of a request to do so. For petition to be valid, member’s signatures on the petition must be those in good standing and must be twenty percent (20%) or more of total members in good standing as of the last day of the month preceding the month in which request is made.
B. Special Meetings will be held at such times and places as determined by the Board Directors. However, Special Meetings petitioned by members will take place no later than the second week in the month following in which the petition was submitted.
C. Twenty percent (20%) or more of total members in good standing as of the last day of the month constitute a quorum for the Special Meeting and no business shall be transacted at this meeting in the absence of a quorum.
D. Decisions reached at a Special Meeting shall have the same force and effect as those arising from a Board Meeting.
Section
3.05
BOARD OF DIRECTOR MEETINGS:
A. REGULAR MEETINGS
1. Regular meetings of the Board of Directors shall be held monthly at times and places determined by the President and/or the Board of Directors, as applicable.
2. A majority of the members of the Board of Directors shall constitute a quorum for the
transaction of business at regular meetings.
3. Approval of any policy, motion, or proposition placed before the Board of Directors shall
require a simple majority vote by the Board of Directors present at the meeting, provided
a quorum is present, or unless otherwise specified in these Bylaws. If decision involves members’ rights or qualifications then a 2/3 vote is required.
4. A board member, whose absence has been excused, shall be authorized to cast a valid
vote on a specific matter, which had been previously brought before, and discussed by,
the Board of Directors. Notification of such a vote will be advised to the Board only by
a member of the Board or by the absentee member, and the absentee vote is valid only to
the specific matter previously pending.
B. SPECIAL OR EMERGENCY MEETINGS
1. Special and/or Emergency meetings of the Board of Directors may be convened by any
two (2) Officers, and such meetings shall be held at a time and place designated by those convening the meeting.
2. Minutes of the Special/Emergency meeting will be submitted at the next regular Board of
Directors meeting and become part of the minutes of that meeting as an agenda item for
discussion and approval of any action resulting therefrom.
Section
3.06
NOTIFICATION OF MEETINGS:
A. Notice of the time and place of all meetings shall be made at least seven (7) days prior to the meeting. Separate notice of meetings may be dispensed with if the meeting was otherwise noticed in the Club newsletter.
B. The only exception to the above requirement applies to special or emergency meetings of the Board of Directors. These may be held without notification to the membership and there is no time requirement with respect to notifying members of the Board. However, a good faith effort is required by those officers convening the meeting to inform all the other officers and/or Directors concerned of the time and location as quickly as conditions permit.
C. Notice of meetings shall specify the date, time and the place of the meeting. In addition, the Membership Special Meeting notice shall indicate the general nature of the business to be transacted, and the Annual Meeting notice shall include the names of persons nominated at the Nomination Meeting.
SECTION IV
ELECTION OF OFFICERS
Section
4.01
A. The Officers of the Club shall be elected from annual/honorary life members who have been in good standing for at least six (6) months immediately preceding the date for taking up office in the new term.
B. All candidates for the office and officers shall be Arizona residents and actually reside in Arizona. This residency is required at nomination and for the duration of the term of office. If a Board member moves out of state, that Board member shall be replaced according to the procedures defined in the Bylaws.
C. However, no person can run for the office of President unless that person has been an annual/honorary life member in good standing for one (1) year immediately prior to election and has held a position on the Board for at least one full term immediately prior to the election.
Section
4.02
A. Officers shall be elected annually, and each shall hold office for one year from May 1 to April 30, or until removal, resignation, incapacitation or death.
Section
4.03
A. Nomination,
voting, and balloting requirements and procedures are contained in the GUIDE
TO ELECTION OF OFFICERS.
Section
5.01
Elected Officers and Directors of the Club shall collectively be known as the Board of Directors/Officers. They shall be as follows:
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Elected
Directors: 1. President 2. Vice President 3. Treasurer 4. Corporate Secretary 5. Membership Secretary |
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Appointed
Directors: 6. Dance Director 7. Newsletter Editor 8. Music Director 9. Hospitality Director 10. Publicity Director 11. Sergeant at Arms/Parliamentarian 12. Judge Director |
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A. Appointed Directors shall be nominated by the President, for approval by the Elected
Officers. A majority vote of a quorum of the Elected Officers is required for confirmation of
the nominee as the appointed director. Appointed Directors must be annual members in
good standing.
B. The term of office for Appointed Directors shall coincide with the incumbent Board’s tenures.
D. Project coordinator positions may be appointed as needed and follow the same guidelines
and considered equal to an appointed director as stated with these bylaws, with the two
exceptions:
1. Coordinators do not have a vote in Board Meetings.
2. Are not required to attend Board meetings.
Section
5.02
A. Directors shall regulate, admini